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How to Create and Manage Teams in Microsoft Teams

Microsoft Teams Logo

With its friendly user interface, seamless integration with Office 365, and low price tag, Microsoft Teams has become a popular collaborative communications platform. Once you’ve set up or joined an organization, creating teams will give you more efficient ways to work.

How to Create a Team in Microsoft Teams

In Microsoft Teams, you’ll join or create an organization made up of various teams (e.g., Sales, Marketing, Developers, Content). Each team can have different settings with different channels (e.g., Announcements, Frequently Asked Questions, IT Help) for people in those teams to chat through voice, text, or video, and share and collaborate on files.

You can create a team in the Microsoft Teams desktop app or in the web app using the same steps. Start by selecting the “Teams” tab on the left and then clicking “Join or Create a Team.”

Teams Join or Create Button

Click the “Create Team” button. You can also use the “Search Teams” field in the top-right corner to find Teams that you or your organization might have already created.

Teams Create Team Button

To create a new team, select “Build a Team from Scratch.” If you have existing teams or Office 365 groups you want to use as a template for this new team, click “Create From” and then select the team or group. You can click “What’s a Team?” to open an official Microsoft web page that will give you more details about how teams and channels work.

Teams Create Team Menu

If you want to limit who can join or see this team, select “Private.” If you want anyone in the organization to be able to search for and join this team, choose “Public.”

Teams What Kind of Team Menu

Type a name for this team under “Team Name.” Optionally, you can fill in the “Description” field with any additional information about the team. You can always change the team’s name and description later by clicking the three horizontal dots next to the team and choosing “Edit Team.”

To finish building your team, select “Create.”

 

How to Manage a Team in Microsoft Teams

Once your team is created, you can immediately start inviting colleagues in your organization to your new team. Type in the name of the person or group in the “Start Typing a Name or Group” field. You can always invite more members later by clicking the three horizontal dots next to the team and choosing “Add Member.”

Add all the names you need, then click “Add.”

Teams Add Members

If you want to add someone to your team who is not currently in your organization, you’ll have to invite them manually by selecting the “Teams” tab on the left, clicking “Invite People,” and providing their email address. These email addresses do not have to be Microsoft email addresses, but your invitees will be prompted to use their email addresses to create a Microsoft account.

Teams Invite Button

Once these members of your organization have been added, you can change that person’s role from member to owner, giving them the same rights and permissions as you have. To do this, click the drop-down arrow next to “Member.”

Teams Member Role

You can always change these settings later by clicking the three horizontal dots to the right of your team and then selecting “Manage Team.”

Teams Manage Team

How to Create a Channel in Microsoft Teams

In the same menu you use to add members or manage other team settings like tags, you can create new channels by clicking the three horizontal dots to the right of your team and then selecting “Add Channel.”

Just as your team is public or private within your organization, your channel is public or private within your team.

Give your channel a name under “Channel Name” and an optional description under “Description.” Open the drop-down menu under “Privacy” to set this channel to “Private” or “Standard.” Unless you want to manually invite team members to this channel, click the checkbox next to “Automatically Show This Channel in Everyone’s Channel List.” When you’re finished, select “Add.”

Teams Create Channel


With your team up and running, you and your coworkers can use Microsoft Teams to collaborate more clearly through well-organized channels. Make sure your organization is integrated with Office 365 to take full advantage of all the user-friendly features Teams offers to businesses small and large.

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